Recruitment Avenue is a recruitment business; it provides recruitment services to its clients and candidates. In order to do this the company must process personal data (including sensitive personal data) so that it can provide these services. The company acts as a data controller.
Data that that we may hold:
Personal Data
- Full name
- Postal address
- Email address
- Telephone number
- Gender
- Data of Birth
- Marital Status
- National Insurance Number
- Payment Details
- Training and Qualification records
- Employment Records
- Right to Work documents e.g. Passport & Visa’s
- Disciplinary and Grievance information
- Sensitive Personal Data
- Criminal Convictions
- Regulatory Body Restrictions
- Disability and health information
- Information about ethnicity, religious beliefs, sexual orientation
How we collect your Personal Data
Your personal details can be given to us in a number of ways. You can apply via our website by completing a registration form online, calling directly to register and an application form is sent to you, applying to an advertised position or if we find your details via job boards.
We will collect your Personal Data, by you providing the data directly to us. The data given to us will enable us to find work opportunities for you. We will contact you about job opportunities; this can be done by phone and email. With the information provided your details will be forwarded. The data will be secured on our database.
Your data could be potentially used in framework audits as well as internal audits for training purposes.
The legal basis we rely upon to offer these services to you are:
- Your consent
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfil a contractual obligation that we have with you
- Legitimate Interest
- Our legitimate interest in processing your personal data is:
- Maintaining candidate records and keeping them up to date
- Sending your information to clients where you have given permission for your information to be forwarded for positions that you have shown an interest in.
Recipient/s of Data
We will process your personal data or your sensitive personal data if necessary with the following recipients:
- Our clients that we introduce you to
- Former employers or places of work where we can obtain up to date references
- Third parties that carry audits to ensure that are procedures are carried out correctly
- Other recruitment companies that may act as a Master or Neutral Vendor and you have given permission for your data to be forwarded.
- Umbrella companies that you currently use or wish to register
Statutory and contractual requirement
Your personal information/data is required by law in order for us to enter into a contractual requirement. Clients may require viewing your personal data. You are required to provide your personal data. Failure to provide your data will mean that we as a company will not be able meet our statutory obligations. We would be unable to carry our compliance checks as we are contracted to do in order to offer you employment opportunities.
How long we keep your personal information
We will retain your personal data/information for two years after our last meaningful communication with you. We consider that two years is reasonable, as this reflects the average life cycle of an individual’s employment with any single employer.
Upon expiry we will require further consent form you in order to keep your information. Where consent is not granted we will cease to process your personal and sensitive data.
Our approach to information security
To protect your information, we have policies and procedures in place to make sure that only authorised personnel can access your information. Your information is handled and stored in a secure and sensible manner and all systems have security measures in place.
Your rights
In order to process any of the requests listed below, we may need to verify your identity for your security. In such cases your response will be necessary for you to exercise this right. You have the following data protection rights:
- The right to access information we hold about you;
- The right to correct and update the information we hold about you
- The right to have your information erased
- The right to object to processing of your data
- The right to ask us to stop contacting you with direct marketing
- The right of data portability
- The right to object to automated decision making/profiling
- The right to complain
- The right to withdraw consent
Consent
Where you have consented in allowing us to process your personal data and sensitive personal data, you have the right to withdraw consent at any time by contacting us and requesting for your information to be withdrawn.
There may be circumstances where we will still need to process your data for legal reasons. If this is the case then we will inform you. We will restrict the data to what is necessary.
We will always contact you to talk to you about the role, provide you details about the client, and ask you for your consent for us to pass your personal data on to our client for consideration.
Complaints
If you wish to complain about this privacy notice or any of the procedures set out then please email finance@recruitmentavenue.com