Conveyancing Assistant – UK Top 50 Law Firm

Salary: £25k – £30k

Department: Residential Real Estate

Location: Chelmsford

The Conveyancing Assistant is an exciting role where you will work as part of a very busy and rapidly growing Residential Property team to provide professional and dedicated support to a team leader.

As a Conveyancing Assistant, you will have a passion for all things ‘property’ related, you will understand the confidential element of the role and have the ability to work at a fast pace but still have the high level of attention to detail and accuracy.

You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction, you will work collaboratively to maintain a consistency approach across the team.

Our client is a UK Top 50 law firm. With a heritage spanning 160 years, they have more than 700 lawyers and legal professionals.

The Department:

The Residential Property Team comprises 60+ members operating out of each office but working together as one team. Within the team, enfranchisement is a specialist and growing sector with three full time fee earners, a paralegal and Team Leader.

Main Responsibilities:

  • Update clients and agents regularly and provide email and phone cover when team leader is not available
  • Drafting contract packs and ad hoc letters
  • Preparing files for completion and attending to post-completion matters through to file closure
  • Able to show initiative when responding to queries and actively try to seek solutions to problems
  • Supporting and building working relationships with the team leader and wider team members
  • Effectively liaising with staff from other departments and external contacts as required
  • Accurately maintaining and updating client and other relevant contact details on the firm’s database
  • Processing all forms including client questionnaires, money laundering form
  • Assisting in maintaining compliant and accurate file management and office systems
  • Proofreading all work, checking for spelling and grammar
  • Preparing report bundles both electronically and manually
  • Preparing completion statements and accounts forms
  • Scheduling and managing deeds to ensure records are kept up to date
  • Immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit

Key Skills/Experience Needed:

  • Positive and professional approach
  • Able to communicate with a wide variety of different people from first time buyers to multi-million-pound investor clients, buying and selling agents and mortgage brokers
  • Attention to detail
  • Strong organisational skills
  • Work efficiently and effectively under pressure and to deadlines
  • Self-motivated and reliable with an ability to use own initiative
  • Positive and professional approach

Benefits:

  • 25 days holiday (FTE) plus Bank Holidays rising with service
  • Long Service holiday award – 1 extra week every 10 years continuous service
  • Private Healthcare – BUPA (offered after probation is passed)
  • Scottish Widows Pension Scheme (5% employer / 5% Employee)
  • Staff Profit Share / Salary sacrifice (Pensions, Staff Profit Share)
  • Life Assurance   – 4 x salary / Permanent Health Insurance
  • Paid ESG (Environmental, Social and Governance) day
  • Enhanced Maternity/Paternity Leave
  • Season Ticket Loan
  • Gym Flex membership
  • Electric car scheme
  • Dress for your Day Policy
  • Agile Working Policy
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